Business Purchasing

Departments

Business

Purchasing

Bids/Proposals

RFP for Copiers

RFP for Property/Casualty or
Workers Compensation Insurance

April 2010
Relocation Buildings

Winning Bids

Sole Source Affidavit

Sole source purchases allow the district to purchase items that are available from only one source. The criteria for a "sole source" purchase include:

The existence of a patent, copyright, secret process or monopoly
A film, manuscript, or book
A utility service (electricity, gas, or water)
A replacement part of a component for equipment that is specific to a particular piece of equipment and not available from more than one vendor

Sole Source does not apply to mainframe data-processing equipment and peripheral attachments with a single item purchase price in excess of $15,000.

The district is responsible for obtaining and retaining documentation from the vendor that clearly states the reasons the purchase must be made on a sole source basis. The district will also require a sole source affidavit from the vendor. This form must be sent to any vendor qualifying as a sole source provider. This document must be complete and on hand in the purchasing department before a purchase will be made.

Conflict of Interest Disclosure HB 914

The 79th Texas Legislature passed House Bill 914, which establishes new conflict-of-interest disclosure requirements for local government officers. That bill was recently codified in the Texas Local Government Code and goes into effect on January 1, 2006. The new law requires school board members and superintendents to file conflicts disclosure statements revealing certain relationships they may have with vendors doing business or seeking to do business with their school districts. It also mandates that trustees and superintendents report certain gifts received from current vendors and those seeking to become vendors.

The Texas Ethics Commission promotes public confidence in electoral and governmental processes by enforcing, administering, and training state officers and employees on applicable laws governing standards of conduct, personal financial disclosure, lobby registration and activities, political contributions and expenditures, and political advertising. For more information, visit the Texas Ethics Commission website.